Selecting the right outsource partner to manage your fleet is critical. By choosing the best, specialist fleet provider your people are freed up to focus on your business and their day jobs. Here are some tips to help you make the best possible choice of fleet partner:
1 Define your fleet objectives clearly
Before you look at potential outsource partners, draw up a list of what you want to achieve from outsourcing your fleet and working with your new provider. Objectives might include reducing operational costs, decreasing management time spent on fleet, better management of grey fleet or improving your environmental impact.
2 Consider the services you need
Think about your fleet size, types of vehicles and any special operational requirements you may have. Consider what services are critical for your business and what are the ‘nice to haves’. This will vary by business but could include fleet management, maintenance, short term rental, duty of care and driver management services. Look for a partner that can service your needs now, as well as in the future.
3 Do your homework on expertise and experience
Take the time to research potential fleet partners – look at their client base, read testimonials and get feedback from their customers. It is also important to understand the size of the operation – will they be able to scale with your business? Look at which funders the provider uses and look out for those that offer dynamic procurement as this will give you the best fleet price available on the market.
4 Assess technological capability
Most fleet management partners should offer fleet management software to help automate and report on fleet operations. Understand what technology they use and understand how that will fit with your business requirements – including reporting capabilities.
5 Consider your electric vehicle strategy
As the 2030 deadline draws nearer, when no new petrol or diesel cars will be sold, the transition to a decarbonised fleet is crucial. Look for providers that offer a good range of electric vehicles and see what associated services are available – such as charger installation, maintenance and insurance. It is also important to look for partners that provide highly tax-efficient salary sacrifice schemes.
6 Make sure your businesses are compatible
Once you have a provider shortlist, it is important to arrange meetings with the potential partners. As well as ensuring that the provider can provide all the services you need, look for a partner that shares your values and whose people you can work with. Having shared principles will help to ensure an optimal partnership that will work for the long term.
So, once you’ve appointed your new fleet provider, it is important that you continue to invest in the partnership to ensure success. Make time for regular meetings and keep the communication flowing. Working collaboratively with the right fleet partner can improve both your company’s operational efficiency and bottom line.
Talk to us about your outsourcing requirements
Call us on 01283 351200 and talk to one of our fleet experts.
